When do I have the right to declare my travel expenses?

Use the next table to find out if you have the right to declare your travel expenses from the treasurer:

PT =  Public Transport
GA = General Assembly

There are a few important rules around declaring travel expenses from the K.N.P.S.V.:

  1. When attending an activity there is a personal contribution of €4,50 (unless you are attending a GA. Those expenses will be completely reimburst).
  2. Travel expenses should be declared within 4 weeks after the activity or the costs will not be reimburst.
  3. Both the outward journey and the return journey can be declared, provided they take place on the day of the activity.
  4. Click here for an explanation of the complete regulation. Read it before making a declaration.
  5. In any case of doubt, the treasurer of the K.N.P.S.V. will make a decision

How do I declare my travel expenses?

Travel expenses can be declared in different ways; sending an email to penningmeester@knpsv.nl, via post or by personally meeting with the treasurer in the K.N.P.S.V.-office.

If you are declaring via mail, the mail must contain the following:

  1. Your name and initials
  2. Your IBAN number
  3. A justification for your declaration1

If you have fulfilled these points, the expenses will be reimbursed as soon as possible to the given account number.

1 An eligible justification for your declaration of a trip with the public transport:

  • The paper ticket of trip with the bus or/and train
  • A clear scan of the bus/train ticket (as .pdf)
  • A personal transaction overview of your OV-chipcard. The dates and location of checking in and out are not allowed to be hidden. This overview can be saved as a pdf document if you have an account via ov-chipkaart.nl

1 An eligible justification for your declaration of a trip with the car has to contain:

  • Point of departure and arrival of the trip. (the distance that will be reimbursed will be calculated by the treasurer of the K.N.P.S.V.).
  • Names of passengers if they also have the right to declare the travel expenses from the K.N.P.S.V.
  • The type of OV-card (week/weekend) that is owned by the passengers